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Digital Transformation Project Management
Digital transformation projects include work packages in many different areas from expectation analysis to strategy determination, maturity level measurement, roadmap determination, application area determination, benefit / cost analysis, reducing resistance, increasing innovation capabilities and participation.
As a result of these work packages, the success of the project is possible with the use of the correct methodology and tools, continuous monitoring, control and sustainability from the beginning.
IT-Matchmaker.suite solution, created by the joint work of Trovarit AG and FIR Institute located in Aachen RWTH University, Germany, with which we have been a business partner for many years as EDT Center, provides speed, flexibility and perfect control in the management of digital transformation projects with the project management methodology IMPLAIX.
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IT-Matchmaker.suite Features
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User Administration
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Adding and administration of users
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Allocation of roles and rights
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Activation and notification of users
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Locking and unlocking of users
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Project Calendar
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Acquisition and management of project meetings
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Invitation of users incl. of mail notification
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ICS-Datei and QR-Codes for import into personal calendar (Outlook etc.)
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Status overview of acceptances per meeting
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Calendar overview with meeting status
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Task Management
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Acquisition and management of tasks related to structural objects
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E-mail notification for task tracking
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Task overview with sorting and filtering options and detailed view
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Task journal/history
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Evaluation functionality
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Requirement Specification Template
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Up to 5,000 functional features depending on the application context
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Features are defined at the level of individual concrete software functionalities
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Structural depth suitable for service specification within the framework of a contract for work and services
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Requirement Definition
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Adaptation of the specifications structure
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Inserting new requirements
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Definition and prioritisation of requirements
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Filing of company-specific notes
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Marking of the processing status
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Market Research
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Creation of individual search profile
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Functional research by comparing the search and performance profile
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Research by means of suitable reference or customer projects of the suppliers
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Review of supplier and product profiles
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Comparison of search and performance profile on the level of function modules
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Identification or determination of favourites for enquiry/tender
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Specifications Template
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Provision of the specifications commented on in the tender (draft specifications) for two bidders
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Historicalisation of the provider's answers and possibility of re-evaluation
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Assignment of requirements to project phases/sprints
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Catalogue of services
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Template with about 200 work packages of an implementation project
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Inserting new work packagesConcretisation/commenting of work packages
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Definition of responsibility per work package
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Performance Specification
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Identification of the aspects to be clarified
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Adaptation of the specifications structure
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Inserting new requirements
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Specification of the services to be provided
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Deposit of technical concepts
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Change tracking of the processing status per requirement
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Document Management
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Capture and management of documents on structural objects
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Storage of meta data for documents
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Copy documents to the cloud
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Linking to documents managed in other cloud solutions (e.g. SharePoint)
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Version management of documents
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Process Catalogue
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Provision of a reference process catalogue (production, trade or service)
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Import of a company specific process catalogue
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Process Explorer
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Structuring of process catalogues
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Management of different element types (business process, process, sub-processes)
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Storage of metadata (e.g. process owner, software applications used)
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Inserting new processes
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Editing processes
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Copying and archiving of processes
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Excel export
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Process Assessment
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Evaluation of processes for different criteria (process priority, process maturity, software support etc.)
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Restriction of the evaluation option to selected processes via rights/roles concept
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Controlling of the evaluation campaign
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Online evaluation
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Excel export
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Potential Analysis
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Recording and management of improvement potentials with reference to processes, IT systems and master data
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Recording of several tasks per improvement potential
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Evaluation of potentials (urgency, value contribution/benefit, effort etc.)
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Potential overview with sorting and filtering options and detailed view
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Potential journal/history
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Deposit of measures for improvement potential
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Excel export
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Master Data Assessment
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Provision of a reference master data catalogue
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Evaluation of master data for different criteria (master quality, relevance, leading software application, etc.)
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Restriction of the evaluation option to selected master data objects via rights/role concept
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Controlling of the evaluation campaign
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Excel export
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Project initialisation
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Checklist of aspects to be clarified for project initialisation
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Possibility of evaluating the individual aspects (relevance and degree of realisation)
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Recording and management of measures
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Project Planning
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Presentation of a work breakdown structure plan with approx. 220 activities
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Adaptation of the structural project plan
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Management of different element types (project phase, project task, project activity etc.)
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Administration of metadata (e.g. start/end date, responsible, effort, etc.)
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Marking of milestone objects
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Marking of feedback positions
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Excel export including template for Gantt display
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Sprint Planning and Review
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Recording and management of sprints
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Assignment of work packages to sprints
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Comments on the achievement of objectives per work package and sprint
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History of the processing progress
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Progress monitoring per work package or sprint
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Request for Information -RFI
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Preparation of an individual project profile to describe the tasks and objectives of the project
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Acquisition of required software functionalities
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Deposit of up to 10 documents relating to the request/tender documents
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Provision of the request documents in the IT-Matchmaker® for up to 25 suppliers/participants
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Notification of tender participants by e-mailControlling/monitoring of the participation in the tender
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Communication/contact via the IT-Matchmaker®
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Comparison of the incoming answers (general information on provider and software, costs, functionality and references)
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Request for Quotation - RFQ
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Preparation of an individual project profile to describe the tasks and objectives of the project
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Specifications as an integral part of the tender
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Provision of the request documents in the IT-Matchmaker® for up to 15 suppliers/participants
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Notification of tender participants by e-mailControlling/monitoring of the participation in the tender
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Communication/contact via the IT-Matchmaker®
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Evaluation functionality to compare the commented specifications
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Comparison of offers (general information on provider and software, costs, functionality and references)
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Provider Assessment
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Creation of a script/evaluation structure
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Adaptation of the evaluation structureSelection/definition of an evaluation scheme (grades vs. points system)
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Creation, activation and administration of evaluators
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Online evaluation
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Excel export
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Project Cockpit
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Management of service items
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Recording of target and planned budget per service item
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Assignment of performance records to items (actual budget)
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Cockpit for budget and progress controlling
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Project Logbook
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Creation of status reports including current key figures regarding budget, progress, number and status of stored tasks
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Definition of criteria (e.g. budget, progress, risk) for assessing the project status (traffic light function)
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Comments on the project status
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History of all generated status reports
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Requirements Monitor
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Collection and management of requirements
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Maintenance of requirement status (conception and realisation)
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Recording and management of deviations
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Monitoring of the processing progress
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CR Management
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Creation and management of change requests (change requests)
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Progress control of change requests via status
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Budget monitoring (actual vs. target expenditure)
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Concept approval
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Evaluation of the concept based on the specifications
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Recording and management of deviations/defects
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Monitoring the degree of fulfillment
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Test Management
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Recording and administration of test scenarios and test cases
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Definition of different test levels (integration test 1 to n)
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Configuration of the test scope based on a test case library
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Test case specific error detection and monitoring
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Test and error reporting
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Trainings Monitor
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Registration and management of training participants
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Definition of training programme and learning units
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Deposit of training profiles per training participant
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Registration and management of training dates
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Assignment of training participants to training dates
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Monitoring of training participation
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Registration and management of training units
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Education and training controlling
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Go-Live Monitor
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Template for go-live timetable
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Status management of the activities
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Deposit of tasks/responsibilities
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Monitoring of the processing progress
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Acceptance monitor
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Modelling of the acceptance structure (e.g. based on a requirements specification or detailed concept)
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Configuration of defect classification (e.g. according to project contract)
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Evaluation of the degree of realisation by users in productive operation
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Recording and classification of defects
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Monitoring the processing of defects
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Acceptance report (evaluated service contents and recorded defects)
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Project Review
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Questionnaire for project review
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Management of review participants
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Up to five survey campaigns
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Toolbox for survey evaluation
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Risk Monitor
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Template for project risks
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Identification and assessment of project risks
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Risk graph
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History of the course of risk
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Recording and evaluation of measures
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Stakeholder Analysis
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Entry of stakeholders
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Evaluation of stakeholders (influence and interest)
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Toolbox for evaluation
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Recording and management of measures